General Terms of Registration

Registration can be done online until April 2nd, 2019. After this date only on-site registration is possible. The deadline for early registrations is January 20, 2019.

Terms of payment

Payment must be made in Euros when registering.
Please do not forget to indicate the delegate’s name/ invoice number and “ESNCH 2019” for payments by bank transfer. Two modes of payment are possible:

1. By bank transfer: After the registration is completed you are going to receive an invoice. Please arrange bank remittance (in €).

Please note: all bank charges, i.e. also foreign ones, have to be borne by the participant. Do not forget to instruct your bank to process the remittance “free of all charges for the beneficiary”.

2. By credit card

Upon receipt of the completed registration and remittance of the appropriate fees, delegates will be sent an official confirmation email including invoice. This invoice is a valid invoice which may be submitted to the local tax and revenue Office

Cancellations and Refunds

Notification of cancellation must be sent in writing to This email address is being protected from spambots. You need JavaScript enabled to view it.. If cancellation is received by March 8th, 2019 payments will be refunded minus bank charges and a handling fee of € 50.- No refunds can be made for cancellations after this date. Please note that due to organisational reasons, all refunds will only be processed after the meeting.

Liability and insurance

Neither the organisers, nor the congress secretariat or other suppliers accept liability for any injury, loss or damage, arising from accidents or other situations during or as a consequence of the congress. Kindly check your personal insurance.

Visa requirements

It is the sole responsibility of the attendee to take care of his/her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. It is recommended to apply for a visa at least 3 months in advance of the conference.